Powercat

Requester Information

Department or Academic College

Point of contact

Point of contact email

What type of project are you requesting? Note: if you need an event created AND an email invitation built for the event, you will need to submit the form twice. The form is dynamic and should not require many repeated fields.
If you are with the Salina campus please contact salinagrad@k-state.edu directly for event requests.

Project Type

Email Communication or Mailing List

Event Set Up: Includes registration and EVENT ONLY communication

Multiple Day/Night Event Set Up: Includes registration and EVENT ONLY communication

Add Print Mail Interaction in Batch

Please submit this form as far in advance as possible from your desired project completion date. Note: If items are submitted with less than 72 business hour notice there is no guarantee it will be completed.

Sample Timelines:

1 week prior to planned send date for Deliver messages with limited links and no custom images.
2 weeks prior to planned send date for Deliver messages with custom images or complex recipient lists.
3 weeks prior to planned send date for Deliver messages for complex conditional content or drip campaigns with multiple messages.

Sample Timelines:

9 Weeks Prior to Event Start Day: Overnight/Multiple Day Event
8 Weeks Prior to Event Start Day: One Time Event or Same Event Hosted on Multiple Days

Recruitment

Prospect (we have their name from a referral or other list, but they have not indicated any interest to us in attending K-State)

Inquiry (has inquired about the university ie, asked for information, attended an event, etc.)

Applicant (has application on file with K-State)

Admitted (has been admitted to K-State for the current active period)

Other

Other recruitment stage

Entry Term

Describe, in as much detail as possible, the population you want to include. Consider including details about the records':

Academic Program
Decision
Admit Term
Intended Entry Term (Inquiry)
Application Center (Campus)
Physical Location

If available, provide a unique ID (EMPLID, Slate ID) for a record that should be included.

Specific Academic Program Details (If applicable)

If sending your message to both prospective students and applicants, please provide detail about how the recipient lists should differ.
Additional Information Regarding Intended Recipient

Message Content

What is the format of your message?

Email

Print Mailing List

Add a Print Mail Interaction to the students timeline

Yes

No

When do you need the mailing list?

Sender Address

Reply To Address, if different

Subject Line

Body of Message

Signature/Signature Block

KSU Email Address (to receive test emails for review)

Is this communication for an event?

Yes

No

Event Name

If your message includes hyperlinks, please add those URLs below along with the descriptive text from the body of the message you wish to hyperlink.

Permitted: Check your status!
Permitted: Check your status at apply2.ksu.edu/status!
Not Permitted: Check your status here! (This anchor text is not descriptive.)
Not Permitted: Learn more at https://www.k-state.edu/sfa/scholarships-aid/scholarships/future-students-new/additional-opportunities/freshman/competitive/(This link is too long.)

URL1

Anchor Text1

URL2

Anchor Text2

URL3

Anchor Text3

URL4

Anchor Text4

URL5

Anchor Text5

URL6

Anchor Text6

URL7

Anchor Text7

Sending Invitations

How would you like to send this message?

Running/ongoing

One-time send

Desired send date

Desired send time

Desired start date

Desired end date

Your send date is soon! Please be aware that this turn around time may not be possible, but the Campaign team will work diligently to respond to your request. Please respond to the confirmation message you receive after this form is submitted with any additional information about the urgency of this request.

The Campaign Team may not meet this deadline. We are currently fulfilling timely requests submitted by other departments. We will follow up with you about this request.

If you have an image to include in the message, please respond to the confirmation message you'll receive after submitting this request with the high quality image file attached.

Will you be providing an image for this email?

Yes, I will provide an image for this email.

No, I don't want an image on this email.

Event Registration Form Details

Who will fill out this form?

Applicants

Inquiries

Prospects

Other

Event Details

Event Name

Location/Method

On-Campus

Off-Campus

Online hosted with other service (ie Zoom)

Capacity (Registration Limit)

Can guests attend?

Yes

No

Should guests count toward capacity limit?

Yes

No

How many guests may attend per participant?

Is there a cost to attend?

Yes

No

What is the cost?

Waitlist Registration

Yes

No

Waitlist Registration Limit

Registration Form

New Form or Template (first time creating this event)

Not sure if new template needed

Template already created

Do you need anything added that was not on your previous template?

On-Campus Location

Building name (if available)

Off-Campus Location

Country

Street

City

Region

Postal Code

Event URL (Zoom or Teams link)
Be sure this is the direct link to the event.

Event Schedule

Event Frequency

One-Time

Recurring

Date

If the event is less than 3 days away, it is unlikely that setup can be completed in time to hold a successful event.

Start Time (include AM or PM)

End Time (include AM or PM)

Recurring Event Schedule (including dates and start/end times)

Registration Deadline

One Hour in Advance of Event Start

One Day in Advance of Event Start

One Week in Advance of Event Start

Other

Additional Details about Event Schedule

Event Communication

The fields below will help us create the confirmation page and email, the reminders, the thanks for attending emails, etc.

*If you also would like an invitation email sent by the campaign team, please complete this form again and choose Email Communication or Mailing List option at the beginning. Your current request does not include promotional emails encouraging students to register. A new form will need to be submitted for that.*

Description for Registration Page

Confirmation Webpage Text

Confirmation Email
Consider include details about parking, check-in, or guest policy.

Waitlist Confirmation Email

Registration Reminder Email

Reminder Email

2 days in advance

1 day in advance

1 hour in advance

Other

Attendee Follow-Up Email

No Show Follow-Up Email

Email Sender (who would you like the emails to come from, name and email address)

Reply Email Address (who would you like to receive emails if anyone response to a message sent)

What students need to have the print mailing interaction added to their record? Please paste below the URL for a person-scoped or person by population-scoped query.

What date was the print mailing sent?

What was the name of the mailing? (Please use the name you sent to the CRM team for interaction codes).

Event/Communication Request